Catering Terms & Conditions

Deposits

The Faculty Club requires a $1,000 non-refundable deposit to book an event.
25% of the estimated bill is due 90 days prior to your event.
The balance of your bill and your guarantee guest count are due 7 days prior to the event.
All payments must be made by personal check or cashiers check payable to the UCSD Faculty Club.
All deposits are non-refundable.

Reservations

Your reservation is confirmed upon receipt of your signed contract and $500 deposit. The Faculty Club reserves the right to schedule another event until we receive a signed contract and deposit for a specified date. [Please note: Events for Faculty Club members and UCSD organizations and departments receive scheduling preference.]

Cancellation

All deposits are non-refundable. Cancellations within 7 days of the scheduled event date will be charged in full.

Menu Selections

Menus must be submitted to the Catering Office a minimum of two weeks prior to an event to guarantee your item selections. We offer a variety of Menus for you to choose from or our Catering Manager can customize a menu to your specific taste and desires. Prices are guaranteed for 90 days.

Club Rental Fee

A Club rental fee is required for use of part or all of the facility for a specified time period. This fee is in addition to any food, beverage or service charges incurred. Should an event run past the agreed upon duration, overtime charges may apply. The patron is responsible for payment of all overtime charges.

Service Charges & Sales Tax

A service charge of 18% of total food and beverages served will be added to the account in addition to applicable sales tax. [Please note: The service charge is taxable based on California State Regulation 1603(f). Any group or charity that claims tax-exempt status must present a letter from the California State Board of Equalization stating this exemption.]

Food & Beverage Services

All food and beverage items served at the Club must be provided by the Club. No outside food or beverage is permissible without the Club’s written permission.

Function Space

Function rooms are assigned by the Club according to guaranteed number of people anticipated. We reserve the right to change a designated room, without notification, if the guest count increases or decreases. This does not apply to the exclusive rental of the entire facility.

Equipment & Miscellaneous Services

Standard Club furnishings include glassware, linen, china, flatware, tables and chairs. A complete inventory of audio/visual equipment is also available for rental. Arrangements may be made thorough the Catering Office or directly through UCSD’s Audio Visual Department.

Guarantee

A final, guaranteed guest count is required three (3) business days prior to the function date for events held during regular Club hours and seven (7) business days prior to the date for special events. The guaranteed number is the minimum number of guests for which you will be charged. Should you need to increase your guarantee, we will make every effort to accommodate you. If no guarantee is received at the appropriate time, the Club will assume the number expected on the Banquet Event Order to be correct, and food preparation and service charges will be made accordingly.

Liability

The Club will not be liable for any loss or damages to the patrons' or their guests' property left in the Club prior to, during or following a function. The patron assumes full responsibility for the conduct of all persons in attendance at the event and for any damage incurred by the Club or persons as a result of the event.

Parking

Parking permits are required during weekdays, however, campus parking is complimentary on Saturdays and Sundays. Members and their guests attending lunch or scheduled events may obtain permits to park in Club spaces. For your guests’ convenience, we can arrange guaranteed parking for events being held at the Club (additional charges apply)..

Permit Prices

Day: $2.00 for first 3 hours; $1.00 for each additional hour
Evening: $3.00 after 4:30 p.m.

Note: In compliance with University of California policy, the Faculty Club is a non-smoking facility.

If you will provide an index to be charged, please follow UCSD policy requirements for recharging Faculty Club expenses.


	Facility Information Club Catering Parking Contact Us
			Catering Terms & Conditions Deposits The Faculty Club requires a $1,000 non-refundable deposit to book an event. 25% of the estimated bill is due 90 days prior to your event. The balance of your bill and your guarantee guest count are due 7 days prior to the event. All payments must be made by personal check or cashiers check payable to the UCSD Faculty Club. All deposits are non-refundable. Reservations Your reservation is confirmed upon receipt of your signed contract and $500 deposit. The Faculty Club reserves the right to schedule another event until we receive a signed contract and deposit for a specified date. [Please note: Events for Faculty Club members and UCSD organizations and departments receive scheduling preference.] Cancellation All deposits are non-refundable. Cancellations within 7 days of the scheduled event date will be charged in full. Menu Selections Menus must be submitted to the Catering Office a minimum of two weeks prior to an event to guarantee your item selections. We offer a variety of Menus for you to choose from or our Catering Manager can customize a menu to your specific taste and desires. Prices are guaranteed for 90 days. Club Rental Fee A Club rental fee is required for use of part or all of the facility for a specified time period. This fee is in addition to any food, beverage or service charges incurred. Should an event run past the agreed upon duration, overtime charges may apply. The patron is responsible for payment of all overtime charges. Service Charges & Sales Tax A service charge of 18% of total food and beverages served will be added to the account in addition to applicable sales tax. [Please note: The service charge is taxable based on California State Regulation 1603(f). Any group or charity that claims tax-exempt status must present a letter from the California State Board of Equalization stating this exemption.] Food & Beverage Services All food and beverage items served at the Club must be provided by the Club. No outside food or beverage is permissible without the Club’s written permission. Function Space Function rooms are assigned by the Club according to guaranteed number of people anticipated. We reserve the right to change a designated room, without notification, if the guest count increases or decreases. This does not apply to the exclusive rental of the entire facility. Equipment & Miscellaneous Services Standard Club furnishings include glassware, linen, china, flatware, tables and chairs. A complete inventory of audio/visual equipment is also available for rental. Arrangements may be made thorough the Catering Office or directly through UCSD’s Audio Visual Department. Guarantee A final, guaranteed guest count is required three (3) business days prior to the function date for events held during regular Club hours and seven (7) business days prior to the date for special events. The guaranteed number is the minimum number of guests for which you will be charged. Should you need to increase your guarantee, we will make every effort to accommodate you. If no guarantee is received at the appropriate time, the Club will assume the number expected on the Banquet Event Order to be correct, and food preparation and service charges will be made accordingly. Liability The Club will not be liable for any loss or damages to the patrons' or their guests' property left in the Club prior to, during or following a function. The patron assumes full responsibility for the conduct of all persons in attendance at the event and for any damage incurred by the Club or persons as a result of the event. Parking Parking permits are required during weekdays, however, campus parking is complimentary on Saturdays and Sundays. Members and their guests attending lunch or scheduled events may obtain permits to park in Club spaces. For your guests’ convenience, we can arrange guaranteed parking for events being held at the Club (additional charges apply).. Permit Prices Day: $2.00 for first 3 hours; $1.00 for each additional hour Evening: $3.00 after 4:30 p.m. Note: In compliance with University of California policy, the Faculty Club is a non-smoking facility. If you will provide an index to be charged, please follow UCSD policy requirements for recharging Faculty Club expenses.